JOB INVENTORY - Administrative Assistant

Position Details

  • Title
    JOB INVENTORY - Administrative Assistant
  • Type of Position
    Temporary Full Time
  • Salary Range
    $40 – $59
  • Date Published
    January 10, 2018 08:00 AM
  • Closing Date
    December 31, 2018 11:59 PM

Position Description

JOB INVENTORY - ADMINISTRATIVE ASSISTANT

(Temporary Full Time/Part Time Positions, English & Bilingual Opportunities)

 

We are presently seeking an experienced Administrative Assistant to join various teams within our organisation. In this fast paced work environment, the individual will require exceptional time management and organizational skills, be self-sufficient, and able to think quickly on his/her feet.

 

RESPONSIBILITIES:

-        Receive and respond to telephone calls and visitors to the unit including enquiries and requests from workers, clients, foster parents, members of public and external organizations;

-        Prepare letters, reports, memoranda, minutes, forms and schedules;

-        Prepare after hours kits and statistical reports, record keeping, receive and distribute reports, correspondence with casual staff, and opening and closing of files;

-        Other duties include completing general administrative tasks such as preparing correspondence, updating statistical reports,

Distributing mail, faxing, photocopying documents and ordering supplies, as required.

 

HOURS OF WORK:Monday to Friday, from 8:30 a.m. to 4:30 p.m.This position may require some flexibility in the hours of work in order to meet the program needs

 

QUALIFICATIONS:

-        College diploma in Business or Office Administration or equivalent secretarial training courses.

-        Minimum of 2 years’ experience in an administrative position with progressive responsibility.

-        Good knowledge of office procedures such as setting up and maintaining filing systems, manuals, etc.

-        Sound knowledge and demonstrated skills with Excel spreadsheets and computer applications (e.g. MS Office, Lotus Notes).

-        Excellent communication skills (both verbally and in writing) with client, staff and community professionals.

-        Demonstrated ability to prioritize and multitask.

-        Ability to work in a fast paced environment with daily deadlines.

-        Good judgment, strong interpersonal, organizational and time management skills.

-        Excellent capacity to work independently as well within a team setting.

-        Demonstrated knowledge, skills and abilities to work effectively in cross-cultural situations.

We offer a salary range of $40,519 to $49,332, commensurate with skills and experience. As well, we offer a comprehensive benefits package and generous leave provisions (such as 4 weeks of vacation). Our modern workplace has excellent physical amenities including a fully equipped gym, free parking and a cafeteria.

 

If you are interested in the above opportunity, please apply online by clicking on the “Apply” link below.

We thank all applicants for their interests in the Children’s Aid Society of Ottawa but we will only contact those selected for an interview.

The Children’s Aid Society of Ottawa (CASO) is dedicated to building a workforce that reflects the diversity of the community in which we live in and serve. The Society encourages applications from all qualified individuals.

CASO is committed to a candidate selection process and work environment that is inclusive and barrier free.  In order to ensure candidates are assessed in a fair and equitable manner, accommodations will be provided to prospective employees in accordance with the Accessibility for Ontarians with Disabilities Act (AODA) and the Ontario Human Rights Code.